Automated DOT compliance that stays ahead of every deadline.

The MCS-150 (Motor Carrier Identification Report) updates your USDOT record. Every motor carrier must file a biennial update every two years, even if nothing has changed. Your filing month is determined by the last digit of your USDOT number (1 = January through 0 = October). Missing your update can result in USDOT deactivation and civil penalties of up to $1,000 per day, capped at $10,000. Saa3a tracks your specific deadline automatically and files on your behalf.

UCR (Unified Carrier Registration) is a federally mandated annual registration due by December 31. Missing it exposes you to roadside out-of-service orders, state fines from $100 to $5,000, and increased inspection frequency. The UCR fee for 6–20 vehicles is $276 per year. Saa3a tracks your deadline and sends alerts at 30, 14, and 7 days before it expires.

IFTA requires quarterly fuel tax reports for carriers operating in two or more jurisdictions. Deadlines are Q1 April 30, Q2 July 31, Q3 October 31, and Q4 January 31. Missing a deadline triggers penalties of $50 or 10% of delinquent taxes, whichever is greater. All Saa3a plans include IFTA quarterly filing support.

BOC-3 (Designation of Agents for Service of Process) is required for any carrier with FMCSA operating authority. Without a current BOC-3 filing, FMCSA will not grant or maintain your authority. Operating without valid authority can result in penalties of up to $10,000 per violation. Saa3a files and maintains your BOC-3 as part of every annual plan.

A DOT compliance review examines 11 areas of your operation. Prepared fleets typically complete a review in 3 to 5 days. Unprepared fleets face extended reviews and potentially an Unsatisfactory safety rating, risking loss of operating authority. Growth 15–19 includes a dedicated annual audit-prep review.

Government fees are not included in the annual service fee. They are passed through at cost with no markup. Current UCR fees range from $138 (3–5 vehicles) to $276 (6–20 vehicles). MCS-150 biennial updates are free to file with FMCSA.

Saa3a operates on annual billing only. Payment is collected upfront via Stripe and auto-renews with 30, 14, and 7-day advance notice. Refund eligibility depends on services already delivered. If considering cancellation, speak with your account team first—the regulatory clock does not stop.

Growth 5–9: email response within 1 business day. Growth 10–14: same business day email plus limited phone support. Growth 15–19: priority queue with same-day response and binding SLA. Rush filing add-on available for all tiers: $120 (5–9), $105 (10–14), $90 (15–19).

Rush filing with 24-hour turnaround is available to all active customers: $120 (Growth 5–9), $105 (Growth 10–14), $90 (Growth 15–19). The 24-hour window starts when all required information and fees are received.

Our custom API integration syncs your carrier data every week, pulling SMS scores across all 7 BASICs: Unsafe Driving, Hours of Service, Driver Fitness, Controlled Substances/Alcohol, Vehicle Maintenance, Hazardous Materials, and Crash Indicator. Trends toward intervention thresholds are flagged during your check-in calls.

Built on Salesforce Enterprise Edition (SOC 2 Type II certified) with encryption at rest and in transit. Payments processed via Stripe (PCI DSS Level 1 compliant). Customer portals are white-labeled and isolated. No cross-customer data access is possible.

Your dashboard shows current compliance status, upcoming deadlines with color-coded urgency, driver and vehicle alerts, FMCSA safety scores, and document storage. Growth 15–19 includes auditor-view mode for DOT investigators. The dashboard confirms work done on your behalf—not tasks for you to do.